Venue search and contracts
Options that fit the group, the budget and the feel you want, with the paperwork handled.
How it works
A short conversation, a plan to approve, and showing up.
That is your whole to-do list. Here is the run of show for everything else, from the first call to the note that lands in your inbox afterwards.
The run of show
What happens when, and who does it
Event planners live by a run of show. This is ours, for the whole engagement rather than the day.
WhenYouAnchorwell
FirstThe conversation
One short call about your team, the goal, the timing and a budget range if you have one.
- Listen for what the event needs to do for your people
- Learn the team: size, locations, history, what has worked
- Suggest a format and a realistic timeline
NextThe plan
Read one clear plan. Approve it, or tell us what to change.
- Concept, agenda and run of show
- Venue or platform options
- Vendors, catering and quotes
- Budget, line by line
- Invitations and communications plan
Leading upThe build
Answer the occasional quick question. Forward the invitation.
- Book and confirm every vendor and space
- Manage RSVPs and dietary needs
- Prepare the recognition, the content and the remote experience
- Walk the venue and test the tech
Event dayHandled
Show up. Be with your team.
- Setup, vendor arrivals and timing
- Sound, screens and the hybrid link
- The unexpected, solved quietly
- Teardown and close-out
- Kassie on site in person, available for an additional fee
AfterThe follow-through
Read a short recap of what your people said.
- Gather attendee feedback
- Close out vendors and the budget
- Note what landed and what to adjust
- Suggest the next moment on the calendar
Off your plate
Things you never have to think about
Vendors and catering
Food, drink, entertainment, rentals and the people who make them happen, coordinated as one.
Agenda and run of show
Every segment timed, every handoff planned, so the day moves without anyone checking a watch.
Invitations and communications
The save-the-date, the invitation, the reminders and the RSVPs, in your voice.
Budget tracking
One number you agreed to, tracked line by line, with no surprises at close-out.
Day-of coordination
Setup, timing, vendor arrivals and the unexpected, so you can be a guest at your own event.
Hybrid tech and platform
The platform, the production and the engagement design for everyone joining remotely.
Follow-up and feedback
What your people thought, gathered and summarized, with a suggestion for what comes next.
Common questions
Things people ask before the first call
How far ahead should we reach out?
As early as you can. Venues and vendors fill up around the holidays and at the end of each quarter. That said, a short timeline is a planning constraint, not a dealbreaker, so reach out and you will get an honest answer about what is possible.
Do we need a budget figured out first?
No. Share a range if you have one. If you do not, the plan is built around the outcome you want, with options at more than one level so you can choose.
Can you work with a remote or multi-office team?
Yes. Hybrid and virtual events are one of the seven event types, and any of the other six can be delivered that way. The remote audience is treated as a first-class audience, not an afterthought.
Where is Anchorwell Partner based?
Lehigh County, Pennsylvania. Hybrid and virtual events can reach a team anywhere. Ask about in-person events beyond the county.
What does "without adding to the workload" actually mean?
Your involvement is a short conversation, a plan to approve, and showing up. The venue calls, the vendor coordination, the timeline, the day-of problems and the follow-up are ours.
Will Kassie be there in person on event day?
Not by default. Everything is planned and coordinated in advance, so your event runs smoothly whether or not Kassie is in the room. If you would like her there in person, that can be arranged for an additional fee.
What if we already have a venue or a date?
That is a head start. The plan is built around whatever is already decided.
Start with the conversation
Your plate stays clear. Your team gets the moment.
Tell us about the team and the event you have in mind. Kassie will follow up directly.